What is a business requirements document (BRD)?

A business requirements document (BRD) //romanbusiness.com/ is a document that describes the business needs that a project is intended to address. It is a key tool for ensuring that projects are aligned with the business goals and that all stakeholders are on the same page.

A well-written BRD should include the following information:

  • Executive summary: This provides an overview of the project, including the business problem it is trying to solve, the project goals, and the target audience.
  • Project objectives: These are the specific outcomes that the project is expected to achieve.
  • Project scope: This defines the boundaries of the project, including the tasks that will be performed, the deliverables that will be produced, and the resources that will be used.
  • Business requirements: These are the functional and non-functional requirements of the project. Functional requirements describe what the system should do, while non-functional requirements describe how the system should perform.
  • Key stakeholders: These are the people who will be affected by the project, either directly or indirectly.
  • Project constraints: These are the limitations that the project must work within, such as budget, time, or resources.
  • Cost-benefit analysis: This evaluates the financial impact of the project, both in terms of the costs and the benefits.

How to write a BRD

The following steps can be used to write a BRD:

  1. Start with the business problem. What is the problem that the project is trying to solve? What are the business goals for the project?
  2. Identify the key stakeholders. Who are the people who will be affected by the project? What are their needs and expectations?
  3. Define the project objectives. What specific outcomes does the project need to achieve?
  4. Develop the business requirements. What are the functional and non-functional requirements of the project?
  5. Identify the project constraints. What are the limitations that the project must work within?
  6. Perform a cost-benefit analysis. What are the financial implications of the project?
  7. Review and approve the BRD. Once the BRD is complete, it should be reviewed and approved by all key stakeholders.

Benefits of writing a BRD

There are many benefits to writing a BRD, including:

  • Improved communication: A BRD can help to improve communication between all stakeholders, ensuring that everyone is on the same page about the project goals and requirements.
  • Increased project success: A BRD can help to increase the chances of project success by providing a clear roadmap for the project and by identifying potential risks and challenges early on.
  • Reduced costs and delays: A BRD can help to reduce costs and delays by ensuring that the project is well-planned and that all requirements are met.


A business requirements document is a valuable tool for any project. By taking the time to write a BRD, you can improve communication, increase project success, and reduce costs and delays.

Here are some additional tips for writing a BRD:

  • Use clear and concise language.
  • Be specific and avoid ambiguity.
  • Use a consistent format and style.
  • Get feedback from stakeholders throughout the process.

By following these tips, you can write a BRD that will be clear, comprehensive, and useful for all stakeholders.

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